Ask a person what they would like to change about their job, and you’ll likely hear complaints about the time clock. Employees may say it’s too complicated to use or can’t find it when they need to punch in. Some might even tell you the time clock is hidden in a corner, so no one can see them punching in for their buddies.
Time clocks are still the best way to track employee hours and calculate payroll for many companies. But thanks to technology, there are many options available to employers today. When it comes to choosing the right attendance management system for your business, there are a lot of factors to consider. You want to make sure that your choice is not only the best option for you but also the best one for your employees.
We’ve put together seven tips to help you choose the most suitable attendance system for your organization.
Before you even begin looking at different attendance management systems, you must pinpoint precisely what you’re looking for.
What features do you need? And what features would be nice to have but aren’t essential? How much are you willing to spend? And how do you envision your employees using the system?
By considering these factors before making a purchase, you can narrow down your options and ensure that your new solution is exactly what you were hoping for.
Find out what software is installed in your organization and if it has a module for attendance management. It may not be comprehensive enough, but it will do just fine. If it doesn’t, check out other available solutions on the market and see if they have a user-friendly interface and easy integration with other modules in your ERP. There are several top brands in the market such as Suprema & ZKT, research well to pick the best.
Look Into Availability
Make sure the time attendance system in Dubai you choose offers a mobile application and web access so that employees can clock in from anywhere via their smartphones or tablets. These days, employees work remotely more often after the global pandemic, so it’s important they get to control their attendance information even outside their office environment.
Pricing is undoubtedly one of the most critical factors in choosing an attendance management system; it also tends to vary considerably from one vendor to another. Some vendors offer free trials, while others offer free versions with limited functionality.
Choosing the right attendance management system for your organization isn’t an easy task, especially when so many options are available. However, if you’re looking to automate time tracking, there are some features that you can’t do without. Evaluate the features of your attendance management system using the following checklist:
Attendance Logging: This is a fundamental and essential feature of any attendance management system. You must be able to monitor when employees come in and out of work.
Verification Authentication Process: You want the verification process to be easy for employees but difficult for others who might try to clock in for them. Facial recognition or biometric reader is more secure than a card & PIN, or password because it uses a physical characteristics like fingerprints or retina scans unique to each person.
Restricting User Access & Granting User Access: Employee access should be given on an as-needed basis—a janitor doesn’t need access to information about payroll and HR benefits, just like an accountant doesn’t need access to the server room. Additionally, you may have certain departments that require certain employees to have access at certain times of day (e.g., security guards only need access after hours).
You should also consider whether the attendance management system integrates well with other software in your business. For instance, if you use accounting software like QuickBooks, make sure that the tool offers seamless integration. This will allow you to easily import data from one system into another without manually exporting and importing files every time there is a change in employee status.
Last, but not least, a key factor to look for in an attendance management system is whether it has a mobile app or not. If you want your employees to track their time and attendance remotely, you should go for a mobile-friendly solution.
Let’s Wrap Up
Golden Avenue Technology’s time attendance system is the most advanced, cost-efficient system in town. It also allows you to know if your employees are doing their job. In UAE, GAT has gained remarkable fame as a high-quality time attendance solutions provider. The vast client base includes diverse industries, like the manufacturing, retail, and hospitality industry in the Middle East.